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Looking to migrate to an alternative email archive solution?

Everyday organisations are keen to migrate away from their current email archive solution and looking for something better and cheaper.

At Cryoserver, we make it easy for organisations to switch email archiving vendors.  We use automated tools in our migrations, making the transition from one legacy archiving solution to another a pain free process.  Cryoserver engineers can either provide guidance (unmanaged migration) or take complete ownership of the migration (managed migrations), saving you wasting endless hours in doing the migration yourselves.

Contact the Cryoserver team about your upcoming email archiving migration with the links up at the top of this page. 

The challenge and problems with many third-party archives 

Legacy Enterprise Archiving Solutions will often use SQL databases as the back-end, which overtime, as the archive repository fills up with years and years of emails can perform slower particularly when searching for old emails.  Legacy archive solutions have a habit in becoming corrupt at a moments notice, requiring for frequent re-indexing. 

We have heard organisations report search times of hours to complete.  We have heard firms report re-indexing going on for weeks.  It comes to a point when enough is enough.

Legacy software or hardware may become also unreliable with providing consistent and complete search results, they may run even more slowly when parallel searches are running, or the legacy software may no longer be supported by the original vendor.

Legacy infrastructure, such as ageing servers or physical appliances, may slow down a company’s business processes. It may also add more security risks as original vendors drop support for their products and stop releasing security patches.  The archive becomes more costly to support.

Do you use one of the following archiving solutions?

  • Veritas (Symantec) Enterprise Vault
  • Google Apps Vault
  • Autonomy Consolidated Archive (ACA)
  • Autonomy Message Manager
  • Autonomy NearPoint (formerly Mimosa)
  • Autonomy ZANTAZ Digital Safe / EAS
  • Capax Enterprise Archive Solution (EAS)
  • Commvault
  • EMC SourceOne for Exchange & Notes
  • EMC EmailXtender for Exchange & Notes
  • HP RISS/IAP for Exchange & SMTP
  • IXOS-eCONserver (Open Text)
  • Metalogix Archive Manager (formerly Exchange@PAM)
  • Dell (formerly Quest) Archive Manager
  • Unify/Daegis Central Archive (formerly AXS-One)
  • Assentor Mailbox Manager (iLumin)
  • Exchange journal mailboxes
  • Barracuda / Sonian
  • Sonasoft SonaVault.
  • OpenText
  • Mimecast,
  • Enterprise Vault.cloud,
  • Proofpoint
  • Vipre
  • PST, EML, MSG & NSF files
  • ZOVY

 If you use one of the above listed archiving solutions Cryoserver can help you migrate to something better.

 

So what are the next steps ?

  1. Contact the Cryoserver team for a free audit / consultancy: Cryoserver product engineers can provide free advice on the best method to extract the emails from your current email archive.
  2. Cost: Cryoserver can provide a quote on a managed migration or an unmanaged migration
  3. Performance: Cryoserver engineers can tell you how long it will likely take to migrate.
  4. Flexibility: Cryoserver can own and do the migration for you or work alongside you on the migration.

The solution

When it comes to migrating from a legacy archive, the solution needs to be seamless to the end users, offering them continuous access to email, and no headaches. Maybe your legacy archiving solution is incompatible, inaccessible, and causing an additional unnecessary expense. 

Many clients are opting to migrate their legacy data into a specialist and modern email archiving solution.  Cryoserver is a modern email archiving vendor, Cryoserver does email archiving and nothing more.  With 18+ years of experience in providing a superior email archiving solution to organisations.

 

Key Steps For Migrating From Legacy Archives To Modern Solutions

 

Email Archive Migration: Challenges, Best Practices and Solutions

Many organisations have been archiving email for almost two decades and will have some kind of a legacy email archiving system in place. But what happens when the company decides to change archiving provider or upgrade to a new solution? How can you future-proof (and continue accessing) your existing archived data?

Problems with Old Email Archives

Some email archiving vendors offer basic export tools to cope with extraction of the email archives. When companies need to migrate Terabytes of data, the process often turns out to be much more difficult than expected.

Sometimes the old vendor does not provide support to migrate the old data. This can leave organisations feeling upset that their data is locked into old technology.

How Does Data Extraction Work?

Data extraction essentially means extracting data from a previous email archive solution and moving it into a new archive solution, whether it is onpremise physical or virtual appliance or a cloud-based service.

You may have millions of old emails in the old archive that needs to be transferred completely and fully, i.e. one hundred percent the original version to be transferred. This is one of the major challenges in migrations from one email archiving solution to another.  Error-free migration, easy migration of high volumes of emails & data from a legacy archive into your new email archive.

Sometimes, legacy data typically can come in the form of PSTs or EML files or still be within the SQL database which have to be extracted and processed.

Different Types of Migrations

There are several types of migration scenarios.

There could be a problem with the current email archiving solution having a dated and clunky user interface and or there are performance issues. Perhaps the product is reaching end of life and the migration to something new is the only solution.

Or maybe your organisation might simply want to end the current contract due to lack or poor support.

Or maybe your old vendor will do the extraction for you.  If your old vendor can do this, we would recommend this option as it can expedite the migration and allows you to part ways in a controlled and professional manner.

Please note the vendor will often charge for the migration so find out what the costs are.

Use a Third Party to help you with your Archive Migration?

Manually migrating email archives can take weeks/months and can be a waste of time that most organisations can’t afford. To help speed up the process, especially when there are many terabytes and millions/billions of emails comprised of old, corrupt data, organisations often need to employ third-party companies to handle the migration for them. The benefits of a 3rd party is they have the experience and can make the migration seamless.  Migrations can be costly on a per Terabyte basis.

Migrating to Cryoserver from a Legacy System

At Cryoserver, we offer a specially designed turn-key migration program. With 18 years of experience of deploying email archiving solutions, we have migrated customers from almost every major archiving platform.  We have a dedicated team of software and tech support engineers that specialise in migrations. Upon receiving a migration project, the team first provide the analysis of the legacy data and propose the best migration process. Next, they create a detailed migration plan based on the infrastructure and work together with you until the migration is complete.

How Quickly Can We Migrate Your Legacy Data?

To be honest, it’s difficult to tell. The process itself is easy – the ingestion is started at a single click. The actual ingestion time depends on various factors such as the number of emails, size and type of attachments, as well as the number of duplicates. An average client has approximately 30 million messages, and it typically takes between one and two weeks to migrate that amount of legacy data into Cryoserver.  By migrating your legacy data, you will not only unlock old email archives you previously thought lost, but also centralise your email archiving efforts, ensure full compliance by having all email secure and searchable in one place and avoid all the risks and resource usage associated with manual archive migration.

If you’d like to learn more about how to migrate away from your current archive, contact us and/or schedule your personal demo.