Imagine the worst situation you can with regard to losing your primary email server
The disruption to service and the ramifications of lost email are likely to have a major impact and associated cost to your organization. During this time compliance regulations don’t change, and businesses are still obliged to protect email information. Typically in such situations businesses resort to the tried or trusted regime of backup recovery. Or should that be tired and busted regime? Magnetic tapes degrade, are slow, and require extensive administration to recover even Gigabytes of data let alone Terabytes. During the recover process, email – often in plain text – is easily readable by anyone who has access to the tape volumes.
On a more routine level, requests from individuals to the I.T. Department to recover a particular email whether due to accidental loss, or because it transgressed a retention period are costly, incur disruption and delay and again, potential expose all email stored on backups to prying eyes. An Osterman Research survey showed that 44.1 percent of surveyed organizations allow users back up their own mission critical email data. This approach obviously ensures employees spend a lot of time managing their email data and with a loss in employee productivity. Add to this the cost of data recovery, loss of evidential weight for litigation cases and sheer complexity of discovery
Enter Cryoserver Archive. Cryoserver Archive with its Email Replication Service allows emails to be automatically copied to a duplicate Cryoserver Archive server located anywhere in the organization or an appropriate hosting center. ISP’s or those providing managed services can even use the Cryoserver Virtualization services to provide the Cryoserver Archive backup for companies that don’t wish to invest in a backup of their own.
Replicating email in this way not only allows users to perform their own recovery operations at individual user level – without involving any administration overhead – it also allows them to recover the emails quickly – typically in less than 5 – 10 seconds compared to days or weeks for some backup recovery operations.
Not only are individuals able to retrieve their own items of email, but privileged users can retrieve the email of any user through our audited Data Guardian technology. This almost completely removes dependence on email backups and while we don’t advocate dispensing with traditional backups, with the Cryoserver Archive Email Replication service, they will be rarely, if ever utilized.
From a disaster recover perspective, the Cryoserver Archive Email Replication Service not only protects your email archive but your whole email compliance archive policy. Aside from the obvious benefits of having instant access to all email on the Cryoserver Archive, businesses can show they have protected their email data even in the event of a widescale disaster – something those without Cryoserver Archive ERS technology cannot claim.