LONDON, ENGLAND -  There may be some professionals able to get by without a top notch email archiving system, but those in Human Resources departments stand to benefit enormously by the powerful tools the Cryoserver email archiving software can provide.

All departments, of course, count on email in today's business world. Few would deny that email is the lifeblood of any organization. About 90 percent of all business communication transactions are made via email – it is the form of communication professionals depend upon to maintain business processes in a timely, efficient manner.

A business email system only has to go down for a few minutes before telephones begin to ring in the IT department – and no one is happy. Business can, in many aspects, come to a standstill during an email outage. And while a powerful archiving system ensures that emails are sent and received on a timely basis, benefits reach far beyond that safety net.
 
For HR professionals, the tools included in an email archiving appliance are invaluable.  "It is actually quite surprising that so many are satisfied with just a corporate email policy document, and backing up the mail server, as ways to manage email records long-term," says Robin Bingeman, of Forensic & Compliance Systems. "Businesses are provided with many beneficial tools with a top-notch archiving system that offers strong value – and HR professionals in particular save time, avoid many problems and can stay in compliance with the system,"he says.
 
HR professionals have the burden of proof on their shoulders, and email records are needed in numerous situations they deal with on a regular basis.  Some of the strongest benefits for Human Resources include:

1. Times when a formal investigation is needed, and departments are able to quickly conduct them without asking IT to restore back-up tapes.  Employee privacy protection, with fully encrypted audit trails, generated every time an authorized search is conducted.
2. Compliance with mandatory retention periods for employee records that stretch for many years after an employee may have left the organization. Settlement of potential employment tribunal cases prior to going to court, with tamper-proof email records. Monitoring of potential workplace harassment.

Email archiving should not be considered just another type of IT back up solution in case of problems, but a valuable tool for daily use throughout an organization -- improving knowledge management and business efficiency, and retaining email records for contractual and human resources purposes.  Exemplary record retention is vital for business survival.

Making the transition to the email archiving software is not difficult, and well worth it. "Once installed, customers learn what it really means to have a high quality archiving system,"Bingeman said.  Of course, overall benefits of email archiving software reach far beyond HR solutions. The product is an active email management tool that provides nearly instantaneous access to any email sent or received, even if it has been deleted. It is an intuitive, powerful search engine that is simple to use. The system brings about reduction or even elimination of staff email misuse, and offers a way to quickly meet external and internal discovery requests, returning information that will stand up in court. The burden on the IT infrastructure is eased by the reduction of mail server storage needs, and there is secure backup for emails that can be quickly retrieved.

© 2010 Sinai Marketing and Cryoserver. Authorization to post is granted, with the stipulation that Sinai Marketing is credited as sole source. Linking to other sites from this article is strictly prohibited, with the exception of herein imbedded links.

-end-