London, UK - In today's economy, businesses are more conscious than ever about their spending, but email archiving software is one area that companies shouldn’t cut back on.
Businesses often view email archiving as "non-business critical" and often don't see an immediate financial return on what many view as a high initial investment. However, not only is email archiving an essential function in your company, but it can save your company time and money in direct and indirect ways. Forensic and Compliance Systems, Ltd., the manufacturer of the Cryoserver email archiving solution, work to make their system affordable and have found that it saves businesses money in other ways.

For example, Cryoserver immediately stores a copy of every email sent or received within an organization, meaning that emails don't need to occupy local computer space for very long because they are securely saved in the archive.

Cryoserver also offers a storage management or "stubbing" mode in which an email on the mail server is replaced by a "stub," which directs a user to the email's location in the archive. Rather than storing multiple versions of the same email, the system only saves one version and provides links to it that are a fraction of the original email's size. The user can retrieve the email as though it's stored locally without creating a big storage burden on the mail server.
This reduction in storage requirement not only saves on the storage on the mail server, but also means you don’t need to back up your data as frequently, conserving storage space and staff time. Customers can be confident that once an email is saved in the archive it is secure, therefore the same volume of regular data does not have to be backed up as often.

Cryoserver's email archiving appliance also significantly reduces the amount of time IT staff members must spend searching for old emails. Cryoserver's user-friendly interface and efficient search function allow employees to search for archived emails on their own, without involving the IT department.
A less obvious cost savings is a result of the fact that employees are aware that their emails are being securely stored.  Employees become much more conscious of the emails they are sending. Some companies have seen a drop in email volume by as much as 80 percent. By cutting back on non-essential email usage, Cryoserver can lead to a more time efficient work force.

"We are in an economic environment at the moment where people want to be sure their investments are providing a direct return," observes Robin Bingeman of Forensic & Compliance Systems, Ltd. "These cost savings highlighted are just a few examples which show that the initial expense in buying an archiving solution might not be as high as people initially think. In fact, in many cases a good solution can help save a company far more money than it costs."
Furthermore, more companies are being fined by courts or regulatory entities for poor email retention policies. Financial penalties can run into millions of pounds or dollars, making an initial investment in an email archiving solution look small by comparison.
 
Cryoserver can help clients defray the cost of the initial expenditure, as well. "We understand that many businesses are experiencing financial strain," says Bingeman. "Our staff can work with clients to help them find a solution that makes financial sense for their business. We also have frequent sales that help make Cryoserver more affordable, particularly to small organizations."

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