LONDON - A large number of organisations are examining email archiving solutions due to regulatory compliance, legal discovery and storage management problems. Understanding how to evaluate an email archiving product is important if you want to successfully tackle these business challenges, said Robin Bingeman of Cryoserver, an email archive appliance.
"Businesses are looking for solutions that are easy to manage, reduce storage costs and are easy for end users to use," said the exchange email compliance provider. "There are a number of options available on the market, which can make identifying the best solution very difficult, unless you know what you are looking for." Now that you understand the reasons as to why email archives are important, Bingeman has compiled a list of key elements to look for in a solution:
1- An encrypted forensic-grade email compliance archive with a tamper-evident repository that works in concert with most email solutions.
2- The ability to prove whether your organization did or did not send or receive a given email internally or externally.
3- The solution must ensure compliance to hundreds of regulations affecting email services.
4- Provide forensic-grade analysis on emails and attachment content for legal submission via E-discovery functionality.
5- Can demonstrate to regulatory bodies and/or authorities good corporate governance.
6- Implements a disaster recovery process to maintain email services when necessary.
7- Manages storage for your email Microsoft Exchange servers and/or end user Personal Folder files/Offline Folder files.
8- Protects emails from accidental deletion and recovers any email message in seconds.
9- Scalable to the size of your organisation.
10- Complete installation in 15 minutes with no policy configuration or further management.
11- High-performance email and E-discovery research at search engine speed.
12- Must keep full and original version of the email communication including a copy of its attachments and recipients.
"Unprotected corporate email with no email forensics to back it up can leave businesses vulnerable to unwanted scrutiny," the email backup expert said. "Having a system in place that protects organisations and addresses storage, legal and regulatory concerns puts businesses in a better place if an investigation were ever to occur."
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