London, UK - Manufacturing and engineering companies have found Cryoserver's email archiving appliance particularly helpful in conducting their business. In these sectors, huge amounts of highly sensitive information are regularly passed around by email from company to company - and some of the information may be relevant for a very long time.

Whether it is designs, contracts or quotes that are being emailed from organisation to organisation, it is imperative that every company store its valuable emailed information in such a way that it is both safe and easily accessible. Email management and storage litigation is increasingly common and this, coupled with end users' increased needs to access old (or even deleted) email, means that a reliable email archiving software is becoming a business critical investment.

Cryoserver, an email archiving solution, couples an easy-to-use, intuitive search function with a compliant and secure archive. Together this creates an all-encompassing email management solution which has positive business ramifications throughout the organisation, not just in the IT department.

The engineering company Ramboll whitbybird originally purchased Cryoserver for its compliance solutions. "My main concern is that we retain evidence," explains Andrew Thorp, whitbybird's company secretary. "We retain everything for 16 years because questions can arise long after completion of the project. We need to keep everything securely, which is why we’ve always had to print things out."

This means every single piece of communication, including emails, needed to be printed, recorded, filed meticulously and then securely stored for a decade and a half.  Now, many of these documents can be stored electronically. Thus, Ramboll whitbybird discovered that the Cryoserver archiving appliance helped streamline their internal business practices, supporting their drive for efficiency, enhancing customer service and improving their bottom line.

"Really it's a fringe benefit that we didn't expect," says Charlie Tonkiss, whitbybird's IT Manager. "We bought Cryoserver from much more of a compliance point of view and then suddenly discovered we could change the way we work."

"Manufacturing and engineering are sectors which are highly regulated in the way they store information," observes Robin Bingeman of Forensic &Compliance Systems, Ltd, Cryoserver's manufacturer. "Information sent via email is no exception and it is imperative that companies have an email archiving solution that meets all their requirements. Cryoserver has a unique functionality with benefits which will be felt across the organisation, not just in the IT department. It helps people work more efficiently safe in the knowledge their data is being stored securely."

Ramboll whitbybird is now moving to a project-based email system where every individual project will have its own unique email address. Combining this system with Cryoserver's storage, search and retrieval capabilities - and email filing - will fully integrate their document management system.

"We had a good system in place for filing electronic documents we were creating," says Tonkiss. "The big problem is that 50 percent of project documents [are] coming in on emails. We were missing half of the documents. Cryoserver revolutionised the way we are working."

"When we don't have to store [emails] any more we save an enormous amount of storage space - a big saving," adds Thorp.

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